Tutorials

Upload your PDF and configure extraction settings. Learn how Indexia handles preambles with roman numeral pagination, sets page ranges, and prepares your document for AI-powered indexing.

Guide the AI toward specific terminology in your field. Custom instructions help capture domain-specific terms, proper nouns, and concepts that matter most for your index.

Explore your index with the dual-panel interface. The left panel shows your full index organized alphabetically or by AI-detected groups, while the right panel displays detailed information about each term including all page references and cross-references.

Click any page number to instantly view the source text where a term appears. The text viewer highlights your term in context, making it easy to verify extractions and understand how concepts are used throughout your document.

Switch between two viewing modes: Index mode shows curated, professional-quality page references, while Concordance mode reveals every AI-detected mention for comprehensive coverage. Perfect for deciding which references to include in your final index.

Master the fundamental editing operations. Merge duplicate terms to consolidate references, create "see" and "see also" cross-references to guide readers, and organize terms into parent-child hierarchies with subentries.

Manually add terms that the AI may have missed. Enter single terms, batch import multiple entries, or upload a CSV file. Indexia automatically checks for deleted terms and offers to restore them instead of creating duplicates.

Edit multiple terms at once for efficient index refinement. Select terms using the multi-select interface, then apply bulk operations like merging, adding cross-references, or creating subentries across your selection.

Indexia automatically detects semantically similar terms and groups them together. Use groups to quickly identify terms that might need merging, cross-referencing, or reorganization. Collapse and expand groups to focus on specific areas of your index.

View and manage all relationships for a term in one place. See incoming and outgoing cross-references, parent-child connections, and AI-suggested relationships. Accept or reject suggestions to build a well-connected index.

Automatically identify and remove less significant terms to meet your target index size. The AI analyzes term importance based on mention frequency, relationships, and semantic significance, then suggests which terms to cut while preserving the most valuable entries.

Never lose work with the restore feature. View a history of all deleted terms with context about when and why they were removed. Restore any term with a single click to bring it back into your index with all its original relationships intact.

Share your index with the world by making it public. Generate a shareable link that anyone can access without logging in. Perfect for academic publications, research projects, or showcasing your indexing work.

Export your index in multiple professional formats. Choose Word documents for easy editing, RTF with customizable paragraph tags for InDesign and publishing software, or CDXF for professional indexing tools. Configure formatting options including fonts, styles, and paragraph ID support.